IVR Payments (Interactive Voice Response) is a technology that allows customers to make payments for bills, fees, and contributions over the telephone by interacting with an automated system. This is how it works:
- You can direct customers to your IVR Payment line 24/7 and this can be done in multiple ways (this will link to video)
- Customers are greeted and guided through a series of prompts
- Customers enter their payment reference number, which can be an invoice #, an account #, a policy #, etc.
- You can enable a look-up which interacts with your business database to validate the information entered by your customer and present them with the balance on their account or the amount of an invoice
- When the customer is ready to pay they simply enter their credit card information which is authorized in real-time by connecting to your credit card processor
- Your customer receives a verbal confirmation of payment and if they choose to can also receive a text message to their mobile phone with a written confirmation
- The transaction shows up on your merchant account on-line portal (provided by your credit card processor) in real-time.
- When integrated with your billing and accounting systems payment transactions can be posted directly to your business in real-time
There are two types of IVR Payments. Self-Service and Agent Assisted. The differences between the two are explained below:
IVR Payments – Self-Service:
Your customers call into your Company’s existing phone number and select Payments from your front end phone menu. Your phone system will transfer the call to the Cloud based IVR Payments system, which is branded and configured to your specifications. Your customers can make a payment using their Credit Card, in a PCI Compliant environment with transactions being posted in real-time to your credit card processor.
IVR Payments – Agent Assisted
While your customer service agent is speaking to a customer, your Agents can transfer your customers to the IVR Payment Platform. Your agent then exit the call, ensuring the handling of your client’s Credit Card Information will be removed from the hands of your Live Agents, leaving your customers confident that their information is safe and secure.
IVR Payments delivers many benefits to your customers and business alike. These include:
- Your customers can pay 24/7 outside your regular office hours
- Increase Profitability by reducing labor costs
- Improve your invoice to cash time by giving the customers the option of paying at a time of their convenience
- Reduces stress on your staff and make operations more efficient and responsive by not having to devote time to handling payment-related calls
- Comply with industry security requirements (PCI and HIPAA)
- You can handle many concurrent calls without ever missing a payment
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What our clients are saying about us
“Never any issues with you guys! Things just work.”
“Customer service is a really big deal to us, and I am glad to do business with a company that obviously takes it as seriously as we do.”
“We’re happy with the IVR Payment system and it has been working well for us. Recently we also setup your newest SMS (text) receipts and found it to work great.”
“I want to command you and your team at Datatel on the job just completed for Tele-Response Center. The attention to detail and professionalism with which you approached the project was exemplary and greatly appreciated especially considering the several applications that needed to be implemented on short notice. Thanks again for your assistance getting this project off the ground so smoothly.”
“My team and I would like to commend Datatel on creating an IVR application that adds great value to our new Travel product. Your knowledge, input and expertise in IVR scripting, call flow management and overall IVR logistics made the development and implementation stages extremely easy to manage. Thank you for a well executed campaign that was launched on time and on budget.”
“Great team to work with. I look forward to utilizing some additional capabilities in the future.”
“We are very grateful for many years of mutually beneficial business relationship with Datatel and for impeccable customer service we have received during these years.”
“We, Standard Life, very much appreciated Datatel’s expertise, knowledge and support as we worked through the development and implementation stages. Our Clients appreciate the simplicity of the capability, while gathering very valuable feedback. Thanks for making this a very positive experience.”
“This was one of the best implementations I have been a part of. The communication was excellent and everything was responded to and dealt with swiftly. A real pleasure. We are looking forward to the impact this will have on our patient payments! Thank you!”
