How Much is it Costing You to Process Payments Manually Over the Phone?

After a months-long study, Datatel can now demonstrate without a doubt that IVR Payment (Pay-By-Phone) delivers substantial cost reduction to small and medium size businesses that are currently relying on employees to handle calls from customers wishing to pay their bills over the telephone.

The study revealed that many merchants simply don’t know with any degree of accuracy how much it’s really costing them each time one of their staff picks up a customer phone call and processes a bill payment.

The numbers tell the story. Merchants who reported employee salary of $30,000/ year incur the following costs:

  • A merchant processing as few as 75 payments over the phone per month spends $1,542.86 / year in staffing costs
  • A merchant processing as few as 175 payments over the phone per month spends $3,600.00 / year in staffing costs
  • And a merchant processing 500 payments per month over the phone spends $10,285.71 / year in staffing costs

Simply implementing automated processes to handle the same level of payments by phone resulted in the following cost efficiencies:

  • Merchants processing as few as 75 payments can experience 46% cost reduction – the equivalent of $714.86 / year in cost savings
  • Merchants processing 175 payments can experience 67%c ost reduction – the equivalent of $2,412.00 / year in cost savings
  • Merchants processing 500 payments can experience 71% cost reduction – the equivalent of $7,285.71 / year in cost savings.

Actual cost reductions may differ from merchant to merchant depending on the salaries that they pay and how they implement automation. The main point to take away from this is that automation = cost reductions. An automated system can accept payments 24/7, as opposed to just during normal working hours, and doesn’t require breaks or vacations.

The intelligence that we have compiled and are sharing here should go a long way towards helping merchants make better informed staffing decisions so as to enable them to run their business in a more cost effective manner, not only in terms of labor costs but also in improving invoice to cash time by giving their customers the convenience of paying bills over the phone 24/7 instead of only during actual hours of operation.

To find out more contact us today.

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What our clients are saying about us

“Never any issues with you guys! Things just work.”

Gerry Henstra, CEO, Henstra Business Solutions

“Customer service is a really big deal to us, and I am glad to do business with a company that obviously takes it as seriously as we do.”

Jeff Boatman, Global Client Solutions

“We’re happy with the IVR Payment system and it has been working well for us. Recently we also setup your newest SMS (text) receipts and found it to work great.”

IT Manager

“I want to command you and your team at Datatel on the job just completed for Tele-Response Center. The attention to detail and professionalism with which you approached the project was exemplary and greatly appreciated especially considering the several applications that needed to be implemented on short notice. Thanks again for your assistance getting this project off the ground so smoothly.”

Joe Grossman, Sr. Vice President, 121 Direct Response

“My team and I would like to commend Datatel on creating an IVR application that adds great value to our new Travel product. Your knowledge, input and expertise in IVR scripting, call flow management and overall IVR logistics made the development and implementation stages extremely easy to manage. Thank you for a well executed campaign that was launched on time and on budget.”

Ryan McCullough, Marketing Manager, Aegon Direct

“Great team to work with. I look forward to utilizing some additional capabilities in the future.”

Bob Griffin, VP of Operations, MedA/Rx

“We are very grateful for many years of mutually beneficial business relationship with Datatel and for impeccable customer service we have received during these years.”

Director of Student Accounts

“We, Standard Life, very much appreciated Datatel’s expertise, knowledge and support as we worked through the development and implementation stages. Our Clients appreciate the simplicity of the capability, while gathering very valuable feedback. Thanks for making this a very positive experience.”

Anne Pennell, VP, Customer Services Operations, Standard Life

“This was one of the best implementations I have been a part of. The communication was excellent and everything was responded to and dealt with swiftly. A real pleasure. We are looking forward to the impact this will have on our patient payments! Thank you!”

Kim Pace, Director Patient Accounts and Revenue, Chatham-Kent Health Alliance